Privacy Policy
Egis Slovakia spol s r.o. obliges itself to process any personal data related to its employees, contractual parties, websites users or any other engaged parties, in a safe and confidential manner. Moreover, Egis Slovakia spol s r.o. assures that any personal data are processed in a legal, just and transparent manner, taking all rights of the persons concerned into account.
What kind of personal data can be collected?
The personal data we collect while you use all websites provided by Egis Slovakia spol s r.o. mainly include the following:
Data provided, such as:
- name and contact details;
- electronic communication sent to Egis Slovakia spol s r.o.;
- data from the log-in form;
- technical data, e.g. via the usage of cookies, such as:
- data on the activity at these websites, e.g. when completing the forms;
- data on a repeated visit to these websites, including the data on the search engine/browser and operational system, the time of visit, visited pages, clicked URL links, your IP address and the websitesvisited prior and after the visit of these websites.
Data from the reports on potential side effects related to our product(s) may also include your personal data, such as gender, date of birth or medical records.
How do we process the obtained personal data?
All data are processed for the following purposes:
Provision of information and services, including:
- job offers;
- tips, useful information and marketing communication related to our products and services. Your data are used for marketing purposes only based on your prior consent, as stipulated by law.
Contact and communication, including:
- response to your request or application (e.g. job application); and
- provision of important notifications and updates, such as modification of our terms & conditions or rules, security alerts and administrative messages.
Company’s business activities, including:
- reactions or responses related to the reports on potential side affects of our product(s) and product safety monitoring;
- compliance with respective laws, regulations and guidelines;
- complying with or meeting requirements of regulatory authorities, governments, courts or prosecuting authorities, and
- investigation and adaptation of measures against illegal and harmful behaviour of users.
On what grounds are your personal data processed?
Egis Slovakia spol s r.o. processes personal data in order to:
- meet its contractual obligations: in order to deliver requested product or provide service, Egis Slovakia spol s r.o. is entitled to process your personal data;
- comply with legal obligations and requirements: the Company deems it important to be able to act in accordance with any laws, regulations and guidelines, as well as with any other requirements related to data processing, as these impact the means how Egis Slovakia spol s r.o. carries out its business activities and enable it to guarantee the utmost safety of its products and services.
Based on the granted consent: In some cases Egis Slovakia spol s r.o. will ask you to grant your consent to process your personal data for the afore mentioned purposes. On a legal basis, the company Egis Slovakia spol s r.o. can have a legitimate interest to process your personal data, e.g. in the case of your participation in an educational event organized by Egis Slovakia s.r.o..
Egis Slovakia s.r.o., as a renowned company operating in the field of health care, has a legitimate interest in organizing such professional scientific educational events at the national or international level, which will be considered continuous education of healthcare workers.
How long are your personal data kept?
Your personal data will always be kept for the period as stipulated by law and as needed in relation to any legal proceedings or investigation. In any other cases, Egis Slovakia spol s r.o. keeps your personal data:
- as needed and for the period necessary to enable you the access to the services required; if you contacted Egis Slovakia spol s r.o. with a query or request, the Company shall keep your personal data for the period necessary to answer your question or deal with your request / application.
Sharing your personal data within and outside Slovakia
The personal data you provided may be shared with the following parties:
- members of Servier Group,
trustworthy third parties, such as:
- representatives and suppliers, including the providers of technological services – data analyses, hosting and technical support;
- professional consultants, auditors or business partners;
- regulatory authorities, governments or prosecuting authorities, and
- other third parties in relation to the reorganisation of the whole company or any of its parts.
Your personal data may be processed by Egis Slovakia, s.r.o., its affiliates and other trustworthy suppliers outside your country of residence.
Personal data protection
In order to protect your personal data against unauthorized access, usage, publishing, modification or destruction, we shall use various security measures and technologies in accordance with the valid laws on personal data and privacy protection.
Sending your personal data to Egis Slovakia spol s r.o. via Internet or mobile telecommunication network, may not be completely safe and any such transfer of data is carried out at the user’s own risk.
Rights of affected persons
As an affected person, you are entitled to:
- ask Egis Slovakia spol s r.o. for the access to your personal data, which the Company has at its disposal;
- ask for correction or deletion of your personal data;
- ask for restriction of personal data processing or object to their processing;
- withdraw the consent to the personal data processing;
- ask for reception or transfer of the personal data you provided to the Company, to another organisation in a machine-readable format, and - file a complaint at the local supervisory authority, if your rights for personal data protection are violated or if you suffered damage as a consequence of illegal personal data processing.
In order to exercise your rights, please contact:
Pavel Uhrinčať
tel.: +421 903 556 655
e-mail: uhrincat@hrman.sk
If you do not wish to provide your personal data:
You can always decide not to provide your personal data to Egis Slovakia, s.r.o.
If you object to your personal data processing or have previously granted your consent to data processing and now wish to withdraw it, Egis Slovakia spol s r.o. shall respect your will in accordance with its legal obligations.
Contact details
For any questions or queries related to this document or for exercise of your rights, please contact Egis Slovakia spol s r.o. via the contact details listed below:
Pavel Uhrinčať
tel.: +421 903 556 655
e-mail: uhrincat@hrman.sk
Personal data are collected and processed by the controller, EGIS SLOVAKIA spol. s r.o., with its registered office at Prievozská 4D, 821 09 Bratislava, Company ID No.: 34 148 337, registered in the Commercial Register of the Bratislava I District Court, Section: Sro, Insert No.: 33484/B. The Data Protection Officer responsible for overseeing the processing of personal data at EGIS is Pavel Uhrinčať (tel.: +421 903 556 655, e-mail: dataprotection@egis.sk).
Egis processes the personal data (hereinafter referred to as ‘personal data’) of healthcare professionals (HCPs) and representatives and contact persons of healthcare organisations (HCOs) for the purposes of recording monetary and non-monetary benefits, performing contracts and maintaining contract records, recording visits to healthcare professionals, conducting business discussions with pharmacies, sending marketing communications, meeting transparency requirements, and recording participation in professional and educational events organised by Egis.
| Recording monetary and non-monetary benefits provided to you as a healthcare professional by Egis and, where applicable, their disclosure |
Title, first name and surname, information about your status as a healthcare professional or your healthcare profession and professional specialisation, information about the healthcare facility or organisation in which you work, including information about your position therein, information about monetary and non-monetary benefits (content, amount, purpose and date of provision) provided to you by Egis, healthcare provider code. Legal basis for processing: legitimate interest. Data retention period: 3 years from the provision of the last benefit |
| Performance of contracts with HCPs and HCOs and maintenance of contract records |
For HCPs: Name and contact details of the data subject (e-mail address, telephone number, position/title for the purposes of addressing the person), amount of the contribution, billing details and any other data specified in the contract. For representatives or contact persons of HCOs: Name and contact details of the relevant representative or contact person (e-mail address, telephone number, position/title for the purposes of addressing the person), amount of the contribution, billing details and any other data specified in the contract. Legal basis for processing: Where the contract is concluded with the data subject, the legal basis is the contractual relationship with that person; where the contract is concluded with a legal entity (HCO) and the data subject acts as the contact person or authorised representative of the other contracting party, the legal basis is Egis’s legitimate interest in performing that contract. Data retention period: 10 years after termination of the contract |
| Recording visits to HCPs and records thereof; business discussions with pharmacies |
Title, first name and surname, e-mail address, telephone contact, information about the healthcare facility, pharmacy or organisation in which you work, including information about your position therein, information about your status as a healthcare professional or your healthcare profession and professional specialisation, healthcare provider code, and information about cooperation with EGIS (including records of visits by EGIS representatives, messages and information provided, or other relationships with EGIS). Legal basis for processing: Egis’s legitimate interest in maintaining records of cooperation with HCPs and pharmacies. Data retention period: 3 years from the last interaction |
|
Marketing communication (sending professional information and communications concerning medicinal products, medical devices, general healthcare and treatment methods, including recording your response) |
Name and contact details of the data subject (e-mail address, telephone number, position/title, address of the healthcare facility), information about your status as a healthcare professional or your healthcare profession, professional specialisation, areas of interest and preferred methods of communication with you (by telephone, e-mail, in person, etc.). Legal basis for processing: consent of the data subject. Data retention period: 3 years from the last interaction |
| Recording and supporting participation in professional and educational events organised by Egis or by a third party |
Name and contact details of the data subject (Slovak Medical Chamber ID, e-mail address, telephone number, position/title, name and address of the workplace including postcode, image captured in a photograph or video), type of participation (active/passive), job position, and special dietary, accommodation or similar requirements. Legal basis for processing: Egis’s legitimate interest in organising or participating in professional and educational events for HCPs. Data retention period: 3 years from the HCP’s participation in the last event |
ADDITIONAL INFORMATION (FOR ALL PROCESSING PURPOSES)
RECIPIENTS OF PERSONAL DATA AND CROSS-BORDER TRANSFER: In addition to the EGIS controller, personal data will also be processed by the controller’s parent company as part of the ordinary consolidation of business activities under the parent company and its general supervision, namely: LES LABORATOIRES SERVIER, SAS, with its registered office at 50 rue Carnot, 92284 Suresnes Cedex, France, registered in the Nanterre Commercial Register under registration No. 085 480 796. For record-keeping purposes, personal data will also be processed by IQVIA Technology Solutions, Pernerova 691/42, 186 00 Prague 8, Czech Republic.
OTHER ADDITIONAL INFORMATION:
Retention period: Personal data will be retained (processed) by the controller for no longer than the period defined for the relevant purpose of personal data processing; once the purpose of processing has been fulfilled or the stated period has expired, your personal data will be deleted.
Personal data are processed for marketing communication purposes on the basis of your consent. You may withdraw your consent at any time. Personal data are provided voluntarily and you may refuse to provide them. Providing personal data to EGIS for this purpose is not mandatory, is not a statutory or contractual requirement, nor is it a requirement necessary for entering into a contract.
Where personal data are processed on the legal basis of a contract with the data subject, their provision to the extent necessary for entering into the contract is a contractual requirement.
Transparency of data processing and procedures: As a data subject, you have, among other rights, the right to request access from EGIS to personal data concerning you, the right to rectify inaccurate or false personal data, the right to erasure of personal data (the so-called ‘right to be forgotten’), and the right to restriction of personal data processing (under which the controller marks stored personal data with the aim of limiting their future processing). You also have the right to object to the processing of personal data for marketing purposes or to processing based on legitimate interests, the right to data portability, the right to withdraw consent at any time as easily as it was given, and the right to lodge a complaint with the supervisory authority concerning the processing of personal data (Office for Personal Data Protection of the Slovak Republic, https://dataprotection.gov.sk), or to submit a motion to initiate proceedings concerning your personal data protection rights, for example in the event that EGIS infringes your rights as a data subject. The right to withdraw consent does not affect the lawfulness of processing based on consent given before its withdrawal. Your personal data are not subject to automated decision-making or profiling; however, segmentation may be carried out according to categories of personal data (for example, your preferred method of communication with us, professional specialisation, or interest in information).
To exercise your rights as a data subject, you may contact us at: dataprotection@egis.sk.
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